Annual exhibition rules

General Rules for both Prints and Projected Images

  1. Only paid-up members may submit to the Annual Exhibition.
  2. The copyright of every element of all pictures entered must belong to the author.
  3. All entries must be titled, bear your name, and clearly indicate the section in which they are entered. OPEN or SET SUBJECT (see below).
  4. A photograph may not be entered if it has been entered in a previous Annual Exhibition.
  5. Photographs may have been entered in previous Monthly Aggregate and other competitions.
  6. The same Image may be entered as both a Print and a Projected Image in 'Open' and 'Set Subject' sections.


The exhibition is divided into two sections. OPEN, & SET SUBJECT
There is no differentiation between General or Advanced workers.

  1. A maximum of 3 prints in each section may be entered. ie. a total of 6 Prints on the night.
  2. Prints may be trade processed or your own work. They may be monochrome, colour or a combination.
  3. All Prints must measure at least 8" along one side, not including the mount. There is no maximum size limit.
  4. All prints must be mounted on a medium suitable for placing on the display boards.
  5. Prints must be delivered to the meeting room By 7.45PM the evening of the meeting. Late entries will not be accepted.


The exhibition is divided into two sections. OPEN, & SET SUBJECT
There is no differentiation between General or Advanced workers.
Our usual Digital entry rules regarding size, file format and media apply.

  1. Digital Projected Images must be delivered at least one week prior to the exhibition.
  2. A maximum of 6 images may be entered, limited to no more than 3 in either section.
  3. Entries may only be submitted via email to the normal address.


The requirements for digital projection are that you should prepare your work as follows:

  1. Images must be sized exactly for the projector's native resolution - currently 1400 x 1050 pixels (width / height). If one image dimension is smaller than the native resolution, then the photographer must provide a background canvas to meet the size. This is normally black.
  2. Images should be supplied in JPEG format, non-interlaced.


It helps if each picture file is named in a standard formula, as follows;

We require the following format:
First letter for class, i.e. 'O' (= Open) or 'S' (= Set)
The title e.g. 'PrettyPicture'
Your name e.g. 'JoeBloggs'
each separated by an underscore _
So a typical file might end up being Saved As: O_PrettyPicture_JoeBloggs.jpg

  • The file name must contain only alphabetical letters and numbers from 0 to 9.
  • Avoid using any 'system' characters. No spaces, punctuation or DOS control characters including:
    • *, ?, !, &, /, \, |, ‘, ', or .,  - should not be used. 
  • The whole file name must be less than 128 characters long.